Privacy Policy for Columbia County Historical Society
Effective Date: May 24, 2023
Columbia County Historical Society (“we,” “us,” or “our”) is committed to protecting the privacy and confidentiality of personal information collected from individuals who interact with our organization. This Privacy Policy outlines how we collect, use, and safeguard personal information in accordance with applicable privacy laws, including the laws of the State of New York.
- Information We Collect The privacy of our visitors is of extreme importance to us. Like many other Web sites, Columbia County Historical Society makes use of log files and databases. The information inside the log files and databases may include personal information from individuals who interact with our organization, including but not limited to donors, volunteers, members, and visitors to our website. The types of personal information we collect may include:
- Contact information (e.g., name, address, email address, phone number)
- Demographic information (e.g., age, gender)
- Financial information (e.g., donation history, payment details)
- Volunteer history and interests
- Website usage information (e.g., IP address, browser type, referring/exit pages, date/time stamps, none of which is linked to any information that is personally identifiable)
- Use of Personal Information
We may use personal information collected for the following purposes:
- To communicate with individuals regarding our organization, events, programs, and initiatives
- To process donations and provide donation receipts
- To manage volunteer activities and facilitate communication with volunteers
- To personalize and improve our website and user experience
- To comply with legal obligations and protect our rights
- Sharing of Personal Information
We do not sell, trade, or rent personal information to third parties. However, we may share personal information with trusted third parties in the following circumstances:
- With service providers who assist us in operating our organization and providing services (e.g., payment processors, email marketing platforms)
- With our affiliates, partners, or sponsors, but only with consent or as necessary to fulfill our organizational objectives
- When required by law or in response to a valid legal request (e.g., court order, government investigation)
- In connection with a merger, acquisition, or transfer of assets, where personal information may be transferred to the new entity or organization
- Data Security We take reasonable precautions to protect personal information from unauthorized access, use, or disclosure. However, please note that no method of data transmission over the internet or electronic storage is 100% secure. While we strive to protect personal information, we cannot guarantee its absolute security.
- Opt-out of receiving marketing communications from us by following the unsubscribe instructions provided in our communications and/or by contacting us at info@cchsny.org
- Update or correct your personal information by contacting us directly
- Request access to the personal information we hold about you, subject to applicable legal requirements
Cookies used for comments, individual account settings and publishing
- If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
- If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
- When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
- If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
- If you request a password reset, your IP address will be included in the reset email.
- For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
- If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
- Visitor comments may be checked through an automated spam detection service.